Kitchen Manager Report
(By Leonard Osma)
02/19/07
- Progress report:
- Dishwasher got fixed. During that period I made sure there were plastic plates and cups for each of the three days that the machine was out of service.
- Addressed the issue on the guest meal complaints, and corresponding fines will be assigned if it comes up again.
- Made a few minor changes to the Sunday detail sheet, in which residents were suppose to put away plates that were washed, but since the policy is to close the kitchen closets during the weekend, the KM or KMA will do it from now on at the time of closing the kitchen on Sundays.
- I been compiling a few logistics steps that the KM should follow in his day to day job, to add into the manual.
- Had the first weekly meeting with Phil to discuss what I have done. We will be meeting every Friday at five to establish a verbal progress report on KM issues.
- Future Tasks:
- Need to go get more of the mops that Joe gave us.
- Continue to update KM manual.
- Waiting for the fryer repair to pass by.
- Talk to Lori about when she will end working for CLO, to obtain a date in to start posting newspaper ads etc.
President Evaluation (Philip Gilbo) 2/19/2007
Since today is President's Day, I move that we fully compensate Phil for the month of February. In all seriousness, please refer to his report for what he's done, as I won't repeat it here. After reviewing the duties of the president, outlined in the house manual, Phil has completed most of his duties to the best of his abilities. The duties that were not fully completed follow.
The president is supposed to maintain communication with and between the CLO officers. Short of stalking or camping in front of some of the officers' doors, Phil has tried his best to meet and speak with each of the officers. I don't think we should hold him responsible for any lack of communication this month.
Yes, agendas have been e-mailed, but he's supposed to post it at least 3 days prior to the meeting, according to the house manual. I don't keep a careful eye on the times sent, but tonight's agenda was only sent 2.5 days before the meeting. I, again, wouldn't hold this against him this time, but in future evaluations, please monitor the timeliness of meeting agendas, as I'm sure Phil will double his efforts.
Lastly after pondering over what the house manual means when saying the duty of the president shall be "to ensure that all officers post monthly budgets on the CLO community bulletin board," I found that above in the "general powers and duties of all officers" section, the duty "The VP, Secretary, PRO, Treasurer, and KM shall post monthly updated budgets on the community bulletin boards." I don't recall when this was placed in the house manual, but since it's there, we should follow it until such time we decide to remove it. With the excuse of "ignorance”, I don't think Phil or any of the officers should be penalized this month, but next month it should be taken into consideration.
The officers listed should meet with the treasurer at the start of the month and record what their budget is for the month and post what was spent or any changes made at the end of the month. Phil will then be responsible for making sure that is done. If it isn't, both he and the other officer will lose some sort of compensation.
As a recap, Phil overall has done a good job completing most of his duties completely but I've found a few "picky" things to help him improve his office. Speaking with about 10% of the residents, a few questioned what he was supposed to do (which I answered), and none had anything bad to say except maybe that they don't see him very much.
I recommend Philip Gilbo for full compensation.
- Brian
Board Evaluation: The Vice-President for the month of February 2007
Submitted by: Dominique Ardura
Armando Giordano, the current VP at CLO is doing an excellent job despite his inability to attend board meetings on account of his evening job. Not only has there been a lot of work going on this month, but there has also been a lot of tennis and soccer games at which the VP and numerous other residents play. Armando has certainly completed all of his general responsibilities for this month, as well all the extra tasks that come along with the VP position—these tasks are listed extensively in his monthly and weekly reports.
Armando has been happy so far with the progress of the work weekends, having fewer people assigned is certainly more efficient. All the rooms at CLO are now livable, however there are details in the beautification department to be completed; also a couple of the rooms require furnishings. The lawn of course, is a continual project, but plants have been planted, grass seeds sown, along with mowing, trimming, and edging. All of the doors at CLO now close and latch except for four (4), [name and room number removed] door does not lock, and problems that require door replacement are budget dependent. All electrical, heat and A/C problems have been repaired; A/C filters have been purchased and are in the process of being replaced on a need basis. Up till now there is no one on Armando’s maintenance crew, but David Cross helps a lot. Armando has assigned Randy the job of switching keys with residents whom have mailbox problems. The unofficial fire inspection has been scheduled for March 8, 2007 and the official inspection is March 9, 2007. Armando has also completed a fire drill this month, as well as had repairs done on the fire alarm system. Bike racks were moved, lights in kitchen replaced, gas leak and floor in laundry room fixed, as well as the filling of fire reports with Graves. Joe and Armando still meet every Thursday, and the Alumni priorities for CLO are “Safe & Clean”, but we must be able to work within the budget. There is damage to the drain pipe on the first floor SW shower that needs repair, but is budget dependent and is not a dire repair. The bike auction is scheduled to be on February 23, 2007 at Informal, the specifics of this need to be coordinated between Phil and Vicky or whomever so that it actually happens and the right bikes get sold. Upcoming tasks of course are maintenance of the lawn, and at the next work weekend the kitchen will be painted and finished up.
All residents spoken with had very good things to say about Armando as the VP for this month. On a scale of 1-10 he received modes between 8.5 and 10. One resident was very happy with the timeliness of Armando’s responses to requests. A few residents were concerned about the grass/sand pit, and suggested turning it into a basketball court or a real sand volleyball court. Others mentioned certain things they thought would significantly improve CLO’s appearance: new carpets, lighting, new vacuums, and more air freshener, especially in the stairwells and hallways. Armando is said to do more work than anyone else around CLO, an interesting idea was brought up in discussion with a few residents, that Armando is doing too much work in comparison with the other officers. It was suggested that tasks should be divided more equally between officers, or a position eliminated, so that no one feels like they are getting the butt end of the stick. Therefore, the stick can be passed on—meaning so that new residents or old ones might actually want to take up the position of VP or Treasurer etc rather than having it appear to be the most daunting of all positions.
I find Armando to be doing a fantastic job, and opt for full compensation for the month of February.
Dominique Ardura
Public Relations Officer Evaluation
Victoria has, for the most part, been diligent in completing her duties. Her list of accomplishments was in her officer report. The most important ones include e-mail correspondence, planning informal, took in applications, interviewed a few people, and checked Jared in and out of the CLO.
She needs to work on coordinating her socials committee to insure that movie nights aren’t a flop because the assigned person didn’t provide a film. Attempts at a foosball tournament resulted in a low turnout. Other things that she is working on include: planning for informal, looking into organizing a trip to some botanical gardens, attempting to get a list of current residents that will be living at CLO during the summer and fall semesters, and trying to work on the CLO scrapbook (however, this is on hold due to lack of funds and media).
Residents I’ve spoken to say that she is doing her job adequately. The ones I did talk to had no complaints. On a scale of zero to one she averaged a 0.90.
As Victoria has been carrying out the important aspects of her position, there should be no problem with compensating her fully for the month of February.
Respectfully submitted,
Anthony Hunter
Secretary Evaluation
What I found out through my interview with Randy
- Has been forward mail
- Checking out the residents folders that are messed up and he’s correcting them as needed; need holes punched, pages missing, etc
- He has been talking to Bob, getting pointers on taking better minutes and organizing them to be more effective
- Helping to go through old minutes and doing minor corrections
- He has 2006 board/house meeting minutes up until Jan-may.
- June to Nov is missing.
- He finishes the year with Nov to December.
- He started a new book for the current year and it’s up to date
- He has not had a whole lot of time; He’s working on studying for tests, quizzes, work, drill, and 3 papers, all of which are due within the next week.
- He ran board meetings in Phil’s absence
- Fined everyone from the last house meeting who did not attend
- Board meeting minutes from 2 meetings ago came out late because he was waiting on officers reports so that they could be posted.
- Everyone who does not turn them in on time will now be assessed a fine
Randy’s complaints and other notes
- Officers and board members not getting their reports done on time
- Board members are not completing their office hours
- Wont be able to send out minutes until his return
- Denley will be taking minutes in his absence
What the resident’s think
- The resident’s that I’ve talked to really didn’t care much at all on what Randy does
- Those that did care complained about the mail not being distributed on Saturday s
- A few other residents think he is doing a job well done
For the most part, Randy is doing his job that is outlined in the house manual, although I do have two questions that slipped my mind during my interview with Randy: What is going on with the News Letter and the Alumni Barbeque? These are two major duties of the secretary. Other than then those two questions, which should be addressed at the board meeting, Randy is doing his job well, and it will be even smoother if everyone remembers to cooperate and turn things in on time.
Evaluation of the Treasurer Eric Showalter
Denley Messerly
The duties of the Treasurer as outlined in the House Manual are
II. To keep an accurate record of all receipts and reimbursements (done in QuickBooks)
III. To receive and deposit all funds in the name of CLO (done in a timely manner)
IV. To draft and sign all checks of CLO (done professionally)
V. To publish and post a monthly financial report (hanging from the bulletin board right now)
VI. To keep CLO from purposefully going into debt (doing to the best of his ability, but we're low on funds right now. Hopefully no more air conditioners die.)
VII. To present regular reports on the budget with any necessary recommendations (done even when we have to ask unending numbers of questions to understand)
VIII. To report the Current Due list to the board (no one right now!)
IX. To propose a budget for the year (done and updated as necessary)
I interviewed eight residents on how they feel Eric is doing. On a scale of 1-5 5 being the highest, he scored an average of 5. There weren't any residents dissatisfied with Eric's work.
III. He is truly on top of his duties.
IV. I always see him working in the treasurer's office, he's a dedicated guy.
V. He does what needs to get done when we need him to do it. He's probably one of the best treasurer's we've had in a while.
I didn't receive any negative comments from residents on how Eric is performing. However he would like to apologize for the mix up over the stamps. He lost track of who had which officer cards and didn't buy the stamps himself.
I talked
with Eric a bit over dinner one night.
Taxes are his main concern right now and they're going well. He's finished the W-2s, all of the payroll stuff
is finished up, and he’s moving closer to working on the 990s and hopes to
begin them soon. He also worked out
stuff with out Wachovia contacts and got a lot of information from them. I asked what his opinion on our problem with
requiring all officers to post their monthly budgets on the bulletin board and
he thinks it's something the board should review though they could all probably
keep track of their spending easily. He
hasn't worried much yet about the budget for summer; he's waiting on more
reliable numbers before thinking about revising our food use or any other
spending.
I am extremely pleased with Eric's work as Treasurer. He has an extremely good understanding of his duties and fulfills them well. I recommend full compensation for Eric for this evaluation period.
Respectfully submitted,
Denley Messerly
Gheslaine Padilla
February 16, 2007
Kitchen Manager Report:
The past month I find that Leo Osma has performed his duty as kitchen manager faithfully. Various evenings I have seen him inspecting the kitchen after details and managing the kitchen. He has kept track of dinner shifts and assigned bonuses to the appropriate residents. For the month of March he has posted the kitchen detail calendar and has made the necessary adjustments to the calendar concerning residents who have not fulfilled their detail or who have had conflicts with their schedule. It has been brought to my attention the concern of several residents bringing guests to meals and not signing them up for guest meals. There is the question of whether Leo has been fining these residents and it’s important that this be taken note of.
About a week and a half ago, our dishwasher was damaged again for several days. Leo made sure to address this issue in the house meeting and explain the reason for the damage and discussed how soon the repair would occur. The dishwasher has been fixed and I find that now it is performing better than before.
Now Leo is working on updating the kitchen manager’s manual.
Several residents have agreed that Leo has performed his duties very well for this month and do not have concern other than the above mentioned.
Therefore, I recommend Leo Osma for full compensation for the month of February 2007.